Carolina Conference

CLUB MINISTRIES

Kids Running
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PATH

FINDERS

 Pathfinders is an activity-based organization specially designed for 10 – 15-year-olds. It is an international uniformed organization that is sponsored by the local Seventh-day Adventist churches and operated by trained volunteers.

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ADVENT

URERS

 For ages 4-9, the Adventurer program strengthens the parent/child relationship and furthers the child’s development in spiritual, physical, mental, and social areas. Through the Adventurer Program, the church, home, and school can work together with the parent to develop a mature, happy child.

PATHFINDERS

 

FORMS

TEEN LEADERSHIP

TRAINING (TLTs)

ADVENTURERS

DIRECTOR INFO

FORMS

 
 

INSTRUCTIONS & INFORMATION

 

Pathfinder/Adventurer Club Registration:

Starting club year 2020-2021 we are implementing a new Youth Ministries Management System (YMMS). All registration and Club of the Year reporting will be done through this system ONLY! Please do NOT send any forms to the Conference Office. 

 

Steps to Complete for Registration:

  1. Complete the Adventist Screening Verification (Training and Background Check)

  2. Make sure ALL your staff is properly background checked through Adventist Screening Verification

  3. Pre-plan your club year (meetings/events/special Sabbath programs) and get dates church board approved

  4. Hold Club registration and have parents fill out these registration forms (You will need this information on hand before registering them on YMMS – FORMS STAY WITH CLUB FILES)

  5. Process all Driver Questionnaires for any Volunteer Drivers you might have for the year. (Click here for details)

  6. Purchase curriculum materials from the AdventSource store:  www.adventsource.org

 

Youth Ministries Management System (YMMS)

Staff Entries in YMMS/Sterling Volunteer

  • STAFF NAMES: As you enter names into the YMMS online … MAKE SURE THE SPELLING IS THE SAME for all instances. If you are John Smith in Adventist Screening Verification but entered your name as Johnny Smith in YMMS, this will not be a direct match and the individual not matched in YMMS/SV will NOT be cleared to register for anything in YMMS until this is fixed.

    • For all official transactions, please enter the same legal name in all systems (Adventist Screening Verification, Club Management System, Driver’s License, Birth Certificate).  They should all be identical/exactly the same.

    • Confirm name entries in YMMS

      • 1) Go back to all the print outs of the Adventist Screening Verification status from the adult staff or from your local church coordinator and compare the names from Adventist Screening Verification and what you entered in YMMS; if they do not match, edit the name in YMMS to match the name in Adventist Screening Verification.

      • 2) Click save to save the changes for the staff member. 

  • STAFF DATE OF BIRTH: As you enter staff Date of Birth (DOB), please make sure you are using the same birth date in YMMS as the individual used in Adventist Screening Verification.

    • Please enter the EXACT same date of birth used in Adventist Screening Verification as you put in the date in YMMS; if it is NOT an exact match, the staff member will NOT be cleared to attend events. The YMMS will not be able to match the staff member in Adventist Screening Verification with the same staff member in YMMS. This is important because if the two do not match, the staff member will not be cleared and in the YMMS the staff member will NOT be allowed to even register.

    • Confirm DOB entries in YMMS

      • 1) Go back to all the print outs of the Adventist Screening Verification status from the adult staff or from your local church coordinator and compare the DOB from Adventist Screening Verification and what you entered in YMMS; if they do not match, edit the DOB in YMMS to match the DOB in Adventist Screening Verification.

      • 2) Click save to save the changes for the staff member.

 

Thank you for paying careful attention to these details.  It will make using the system easier for everyone.  The YMMS requires precise information to function as it is designed.  Thank you for paying careful attention to these details.

 

NEED HELP WITH YMMS?

  1. Check out our Step by Step Tutorials above

  2. Click on the Support Chat in YMMS  (Mon – Thu 8:30 am – 5:30 pm Fri 8:30 am – 4:30 pm)

Email Zuri Scroggins to schedule a phone-call appointment * Please have a computer available and ready for the appointment time.

 

ADVENTIST SCREENING VERIFICATION/BACKGROUND CHECK / RISK MANAGEMENT

Carolina Adventist Risk Management

An Adventist Screening Verification (through Sterling Volunteers) Background Check must show each staff member as “Eligible” for them to begin their term as a volunteer leader. EVERY staff member ages 18+ must complete Adventist Screening Verification (ASV)ASV is good for three years. Staff members must comply with the training and background screening before they can volunteer.

Please contact your local church coordinator for a copy of the latest Compliance Report where you can verify if ALL of your Club Staff has been considered "Eligible" to begin serving in your club.

Instructions and information:

 

CLUB SAFETY OFFICER

It is recommended that every Pathfinder Club have an appointed Safety Officer for the duration of the club year.  The Safety Officer should be the person to oversee that all the insurance and safety issues are dealt with properly.  They would also make sure each Pathfinder has current medical forms on file; permission forms for off-premises activities, and updated parental contact information. 

 

Some of the areas they would oversee would be:

  • Prohibited Activities

  • Disaster / Emergency Plan

  • General Liability Insurance

  • Medical Coverage

  • Mission Trips

  • Transportation / Insurance

  • Field Trip / Outing Planner

​​Resources:

 

Forms available to download:

 
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