Carolina Conference

Youth Ministries Management System (YMMS)

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• Add Members to your Club 

• Re-Activate or De-activate a Club Member 

• Register your Members into Class Levels 

• Submit Reports

• Delete a child from the wrong Class Level  COMING SOON

• View your Class Level Rosters COMING SOON

• Add Events to your Calendar

• Register for Events

• Video Tutorials​​

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Staff Entries in YMMS/Sterling Volunteer

• STAFF NAMES: As you enter names into the YMMS online … MAKE SURE THE SPELLING IS THE SAME for all instances. If you are John Smith in Adventist Screening Verification but entered your name as Johnny Smith in YMMS, this will not be a direct match and the individual not matched in YMMS/SV will NOT be cleared to register for anything in YMMS until this is fixed.

  • For all official transactions, please enter the same legal name in all systems (Adventist Screening Verification, Club Management System, Driver’s License, Birth Certificate).  They should all be identical/exactly the same.

  • Confirm name entries in YMMS

    • 1) Go back to all the print outs of the Adventist Screening Verification status from the adult staff or from your local church coordinator and compare the names from Adventist Screening Verification and what you entered in YMMS; if they do not match, edit the name in YMMS to match the name in Adventist Screening Verification.

    • 2) Click save to save the changes for the staff member. 

• STAFF DATE OF BIRTH: As you enter staff Date of Birth (DOB), please make sure you are using the same birth date in YMMS as the individual used in Adventist Screening Verification.

  • Please enter the EXACT same date of birth used in Adventist Screening Verification as you put in the date in YMMS; if it is NOT an exact match, the staff member will NOT be cleared to attend events. The YMMS will not be able to match the staff member in Adventist Screening Verification with the same staff member in YMMS. This is important because if the two do not match, the staff member will not be cleared and in the YMMS the staff member will NOT be allowed to even register.

  • Confirm DOB entries in YMMS

    • 1) Go back to all the print outs of the Adventist Screening Verification status from the adult staff or from your local church coordinator and compare the DOB from Adventist Screening Verification and what you entered in YMMS; if they do not match, edit the DOB in YMMS to match the DOB in Adventist Screening Verification.

    • 2) Click save to save the changes for the staff member.

 

Thank you for paying careful attention to these details.  It will make using the system easier for everyone.  The YMMS requires precise information to function as it is designed.  Thank you for paying careful attention to these details.

 

NEED HELP WITH YMMS?

1. Check out our Step by Step Tutorials above

2. Click on the Support Chat in YMMS  (Mon – Thu 8:30 am – 5:30 pm Fri 8:30 am – 4:30 pm)

Email Vanessa Arana to schedule a phone-call appointment * Please have a computer available and ready for the appointment time.