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Access gates will close Tuesday, August 6 at 5:00pm and remain closed until Saturday night, August 10 at 11:00pm. Campgrounds do not open before Monday, August 5, 8:00 a.m. If you arrive before this date, you will not be permitted on cam-plex and Camporee grounds.
Your Pathfinder may need a excused absence from school to attend the Camporee.
CAMPOREE REGISTRATION
1
Buy Camporee Tickets
Everyone who plans to attend Camporee must have purchased tickets through the OFFICIAL Camporee website: www.camporee.org under a Carolina Conference club. All tickets should be reflected on the club account.
Click here for Camporee Ticket resale guidelines
2
YMMS Registration – Required For All Carolina Conference Pathfinder Clubs
Each individual attendee/Club will need to be registered in YMMS, through the club account.
By visiting www.nadyouth.com the club leadership NEEDS to register EVERYONE attending Camporee to the specific YMMS event (including parents, staff, Pathfinders, cooks, drivers, etc.). This will help us have an accurate list of who is attending, and make sure all adults attending from the Carolina Conference are background checked. This step is a REQUIREMENT to be allowed in through the gate.
Clubs must be registered in YMMS to have camping space and the number of people registered on YMMS must be equal to the quantity of tickets purchased on step 1, this will determine the space assigned to each club.
Click here to download Instructions for Event Registration on YMMS
Background Checks (through Sterling Volunteers)
Every attendee ages 18+ by August 12th is required to be trained and to complete a Background Check through Sterling Volunteers , their results must show each staff member as “Eligible” on their Sterling "Report" for them to be able to register for the event and be approved through YMMS.
Background checks expire every three years. Every volunteer can check their Background Check status and confirm when it was taken by going to www.ncsrisk.org and logging into their account with their personal username and password, going to the left hand-side menu and clicking on "my report".
Click here to view Sterling Report example
Please contact your local church Level 2 coordinator for a copy of the latest Compliance Report where you can verify if ALL of your Club Staff has been considered "Eligible" to begin serving in your club.
VOLUNTEERS AND INTERNATIONAL GUESTS
IS YOUR CLUB HOSTING SOMEONE FROM YOUR CHURCH WHO IS VOLUNTEERING WITH CYE?
After completing the volunteer application and background check (CYE will check their background check), they will be able to purchase specific volunteer tickets, and do not have to use general admission tickets from their club. Unlike regular attendee tickets, volunteer tickets will be purchased using their own personal accounts, and not the club account.
However, on the application they can still add their church, so their two tickets will be added to the report page for their club for the spacing calculations. It is recommended that Camporee volunteers camp with their church club, otherwise they will probably have to be in the tent overflow camping space. There will be a specific window at registration where they can come to get checked in, but they can come in through any gate, although the Columbia Union gate is the closest to the registration building.
IS YOUR CLUB HOSTING INTERNATIONAL GUESTS?
International Guest tickets are not the same as NAD tickets, the process for purchase and approval for International Guests is handled directly through the CYE, they must submit a special application through the Camporee website and get approved by the CYE team in charge of International guests.
For additional help please contact Nestor Osman
International Guest Services Director at international@camporee.org
Information for International guests Click here
Information for International Group Hosting Click here
PINS AND T-SHIRTS
We ask all Carolina clubs to wear our Conference t-shirt on Thursday, August 8th at the Camporee. Southern Union
t-shirts will be worn on Friday after the parade.
Directors, please check your emails to find the links to the pins and shirts order forms.
Extra pins will also be available for sale ONSITE at the Camporee, but they will cost more onsite and we’ll have limited quantities.
The Carolina Conference BTP Camporee Pins and Shirts are only available for pre-order through the leaders of your club (director/secretary), we are not taking individual orders.
Pins and shirts will be delivered at Gillette to each club director, please pick up at our Conference headquarters inside the Camporee.
PINS
The base pin will only be available for Pioneer Village volunteers.
For slot availability, please contact Thomas Hugues:
Mobile: 828-606-7770
Home: 843-397-9805
Email: tomhugues2010@gmail.com
Volunteer Base Pin
Gillete Pin Set
(Inside Design)
(Outside Design)
Outhouse Pin
$6.50
Tomahawk Pin
$3.50
Saw Pin
$8
Dutch Oven Pin
$4.50
The prices listed above are our Pre-sale prices, if you placed an order before our deadline
(June 27th), we will bill your church for those prices.
Extra pins will also be available for sale ONSITE at the Camporee, but they will cost more
and we’ll have limited quantities.
T-SHIRTS
Carolina Conference T-shirts
$12
ATTENTION, we have extended the deadline for orders.
Directors, place your club order through the form we sent via email by JULY 8TH
BOX SHIPPING
ATTENTION, we have maxed out our capacity for transportation.
SHIPPING BOXES ARE SOLD OUT.
For those clubs that already requested boxes:
Loading day will be Sunday, July 28th at the Carolina Conference headquarters Parking Lot.
Location: 2701 E W.T. Harris Blvd, Charlotte, NC 28213
We will be sending a list with loading times for each club and more details SOON.
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TRAVEL/MEDICAL
INSURANCE
ANYONE TRAVELING TO GILLETTE FOR BELIEVE THE PROMISE CAMPOREE, AUGUST 5-11, 2024 IS REQUIRED TO PURCHASE TRAVEL/MEDICAL INSURANCE THROUGH ADVENTIST RISK MANAGEMENT.
This is required by North American Division. Please make sure you plan and budget for this. The insurance covers the days of the camporee (August 5-11, 2024) and up to seven days of direct travel to / from the camporee. It is a fairly robust policy.
For more info, Click Here.
The cost is $9.61 per individual with an additional $20 application fee.
A single application can have multiple individuals or clubs on it. Please plan accordingly by purchasing your coverage on one application as a group to avoid paying the application fee multiple times.
A medical form for each Child attending must be on their person at all times. To download the form, Click Here.
Reminder: this insurance is supplemental/secundary – that means that if an accident or injury does happen, the individual’s insurance would still be primary. The insurance clubs are buying is secondary , which means it helps with the medical bills AFTER the person’s insurance pays out whatever is within their coverage plan.
MEDICAL FORMS
REMINDER: EVERY CLUB MUST HAVE MEDICAL FORMS FOR EACH CLUB MEMBER
Every Parent/Guardian, should fill out this form and give it to the Pathfinder Club Director. Please download the Camporee medical form by clicking here,
Leaders – please make several copies and keep one with each club sponsor
VOLUNTEER DRIVERS
ALL OUR VOLUNTEER DRIVERS MUST COMPLETE THE BACKGROUND CHECK SCREENING VERIFICATION THROUGH STERLING VOLUNTEERS.
The church has an obligation to know if volunteers have good driving records before they are allowed to drive minors for Pathfinder functions. The volunteer driver will need to select the role/position as a driver in SterlingVolunteer so that his/her driver’s record is requested.
Steps to follow for Driver Approval:
1
Fill out Drivers Questionnaire
Directors, please download and read the Volunteer Driver Questionnaire read the instructions found on the first page, and have your volunteer drivers fill out the second page of the file linked above.
2
Completed Sterling Volunteer background (MVR or DR type)
Complete an MVR or DR which is a background driving record through Sterling Volunteer and verify that you have been approved (“eligible” should appear in the result). In the case that the person already has a background check but does not have an MVR or DR listed in the Sterling report, they must contact Ellen Roberts at eroberts@carolinasda.org to request that they activate the option so that you can submit your request and have your driving records reviewed.
3
Add Driver's License Number and Questionnaire Answers to YMMS
4
Be Approved as Driver on YMMS
After having completed the steps above, please email varana@carolinasda.org with the full name of the volunteer driver to get approved in YMMS.
Pasos a Seguir para Ser Aprobado como Chofer:
1
Llenar su Cuestionario de Chofer
Directores, por favor descargar y leer el Cuestionario de Chofer Voluntario , lea las instrucciones que se encuentran en la primera pagina, y pidale a su chofer voluntario que llene la segunda pagina enlazada arriba.
2
Completar el Sterling Volunteer Antecedente (MVR o DR)
Completar un MVR o DR que es un background de récords de manejo a través de Sterling y verificar que ha sido aprobado (debe aparecer "elegible" en el resultado).
En este caso, si ya la persona tiene background check pero no tiene MVR o DR listado en el reporte de Sterling, deberá comunicarse con Ellen Roberts a eroberts@carolinasda.org para solicitar que ella le active la opcion para que el pueda enviar su solicitud y le hagan la revisión de récords de manejo
3
Agregar # de Licencia y Respuestas del Cuestionario a YMMS
4
Ser Aprobado Como Chofer en YMMS
Despues de haber completado los pasos anteriores,
por favor enviar un correo a varana@carolinasda.org con el
nombre completo del chofer voluntario para que
sea aprobado en YMMS.
MORE INFORMATION
Your Pathfinder may need a excused absence from school to attend the Camporee.
