Locally Funded Employee Onboarding

Hiring & Onboarding Process – Locally Funded Employees and Substitute Teachers

 

  • Church or school board votes to hire employee 

  • You submit Hire Employee form HR initiates online onboarding process

  • Employee receives emailed link to onboarding process

  • Employee completes I-9 and other onboarding paperwork electronically

  • HR notifies you regarding employment eligibility

  • Employee may begin working if eligible to work in the U.S.

 

IMPORTANT: Your new employee’s first day of employment will NOT be any sooner than the date on which he/she completes the I-9. Do not allow a new employee to work prior to the day that he/she completes the I-9 through the online onboarding process.

To begin the onboarding process for a locally funded employee (LFE) or a substitute teacher, you will need to submit a Hire Employee form using the button on this page. Please review the information below before submitting the form.

 

Even if you are re-hiring an employee who previously worked for your entity, you will need to submit the Hire Employee form before he/she can begin working for your entity again.

 

To submit the Hire Employee form, you will need the following information for your new employee:

  • Name

  • Email address

  • Start date (cannot be prior to the date you submit the notification form)

  • Work location

  • Position

  • *Employment class (regular or temporary)

    • ​Temporary = student or will be employed less than 5 months

  • *Wage type (hourly or salary)

  • Number of hours expected to work per week

  • Supervisor’s name

  • Supervisor’s title

  • **Job description, if LFE

  • Whether or not the new employee is a minor

 

Once HR processes the Hire Employee form, your new employee will be emailed a link to the onboarding paperwork, which must be completed online.

 

The conference office hours are Monday – Thursday, 8 a.m. to 6 p.m., except on the holidays noted on the conference calendar of events. Forms submitted when the office is closed will be processed on the next day the office is open.

Once the employee completes the I-9 portion of their onboarding, HR will notify you of his/her eligibility status. Do not allow a new employee to work prior to the day that he/she completes the I-9 through the online onboarding process. HR will also email payroll forms and information to both you and your new employee at this time.

*Refer to Determine the Type of Employee for further information.

**Refer to Job Description Requirements for further information.

Hiring on a Friday?

 

If it is a Friday and a substitute teacher is being hired on this day to work this day, please call the conference office (704-596-3200) and follow the prompts to connect with JoAlyce Waugh. Urgent requests of this nature will be attended to on Fridays.

Determine the Type of Employee 

 

Job Description Requirements 

 

Memo RE Change to Employee Onboarding Process

 

Questions? Contact JoAlyce Waugh, HR Assistant Director, at 704-596-3200 or jwaugh@carolinasda.org.

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