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Locally Funded Employee Onboarding

Hiring & Onboarding Process – Locally Funded Employees and Substitute Teachers


  • Church or school board votes to hire employee 

  • You submit Hire Employee form

  • HR initiates online onboarding process

  • Employee receives link to onboarding process via text or email

  • Employee completes I-9 and other onboarding paperwork electronically

  • HR notifies you regarding employment eligibility

  • Employee may begin working if eligible to work in the U.S.


To begin the onboarding process for a locally funded employee (LFE) or a substitute teacher, you will need to submit a Hire Employee form using the button on this page.


Even if you are rehiring an employee who previously worked for your entity, you will need to submit the Hire Employee form before he/she can begin working again. HR will check if he/she has a valid I-9 or if a new I-9 is needed. Rehired employees CANNOT work without a valid I-9.


Once HR processes the Hire Employee form, your new employee will be texted or emailed a link to the online onboarding paperwork.


Once the employee completes the I-9 portion of their onboarding, HR will notify you of his/her eligibility status. Do not allow a new employee to work prior to the day that he/she completes the I-9 through the online onboarding process. HR will also email payroll forms and information to both you and your new employee at this time.

The conference office hours are Monday – Thursday, 8 a.m. to 6 p.m., except on the holidays noted on the conference calendar of events. Forms submitted when the office is closed will be processed on the next day the office is open.

*Refer to Determine the Type of Employee for further information.

**Refer to Job Description Requirements and Templates for further information.

Teacher and Pupil

Hiring on a Friday?


If it is a Friday and a substitute teacher is being hired on this day to work this day, please call the conference office (704-596-3200) and follow the prompts to connect with Ellen Roberts or JoAlyce Waugh. Urgent requests of this nature will be attended to on Fridays.

LFE Application 

Determine the Type of Employee 


Job Description Requirements and Templates 


Questions? Contact Ellen Roberts, HR Secretary, at 704-596-3200 or



Your new employee's first day of employment CANNOT be any sooner than the date on which he/she completes the I-9. Do not allow a new employee to work prior to the day that he/she completes the I-9 through the online onboarding process.

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