Carolina Conference

Hiring & Onboarding Process – Locally Funded Employees and Substitute Teachers

 

• Church or school board votes to hire employee 

• You submit Hire Employee form HR initiates online onboarding process

• Employee receives emailed link to onboarding process

• Employee completes I-9 and other onboarding paperwork electronically

• HR notifies you regarding employment eligibility

• Employee may begin working if eligible to work in the U.S.

 

IMPORTANT: Your new employee’s first day of employment will NOT be any sooner than the date on which he/she completes the I-9. Do not allow a new employee to work prior to the day that he/she completes the I-9 through the online onboarding process.

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To begin the onboarding process for a locally funded employee (LFE) or a substitute teacher, you will need to submit a Hire Employee form using the button on this page. Please review the information below before submitting the form.

 

Even if you are re-hiring an employee who previously worked for your entity, you will need to submit the Hire Employee form before he/she can begin working for your entity again.

 

To submit the Hire Employee form, you will need the following information for your new employee:

• Name

• Email address

• Start date (cannot be prior to the date you submit the notification form)

• Work location

• Position

• *Employment class (regular or temporary)

  • ​Temporary = student or will be employed less than 5 months

• *Wage type (hourly or salary)

• Number of hours expected to work per week

• Supervisor’s name

• Supervisor’s title

• **Job description, if LFE

• Whether or not the new employee is a minor

 

Once HR processes the Hire Employee form, your new employee will be emailed a link to the onboarding paperwork, which must be completed online.

 

The conference office hours are Monday – Thursday, 8 a.m. to 6 p.m., except on the holidays noted on the conference calendar of events. Forms submitted when the office is closed will be processed on the next day the office is open.

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Once the employee completes the I-9 portion of their onboarding, HR will notify you of his/her eligibility status. Do not allow a new employee to work prior to the day that he/she completes the I-9 through the online onboarding process. HR will also email payroll forms and information to both you and your new employee at this time.

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*Refer to Determine the Type of Employee for further information.

**Refer to Job Description Requirements for further information.